Applicants

Application Procedure

What are the steps?

  1. Prayerfully consider applying to Fountainview Academy.
  2. Read the Student Handbook.
    • Apply by ensuring that the following items are submitted to Fountainview Academy.  Most items can be filled out online or submitted by email. Your application will not be processed until all items are received.
    • Completed application and personal essay
    • Copy of grades or reports from grade 9 to the present (information below)
    • Copy of the applicant’s birth certificate
    • Current picture of the applicant
    • Non-refundable application fee; $25 CAD/USD
      • Three Fountainview character reference forms (not letters) from the following three persons if possible:
      • Your pastor or head elder (a non-relative)
      • A principal/teacher who has taught you recently
      • Some other adult who knows you well (a non-relative)
    • If English is not your first language, you will be required to take the Duolingo English Proficiency Test
  3. Once all of the above items have been submitted, Fountainview Academy will contact you to schedule an interview (information below).
  4. After the interview has been completed, your application will be brought to an Admissions Committee meeting (information below).

We encourage you to visit our campus if you are able. Feel free to bring your family—accommodations will be provided free of charge for first time visitors, pending availability. Please contact us for more information regarding visiting Fountainview Academy – 250-256-5400 or admissions@fountainview.ca.

When should I apply?

It is best to apply between November-January preceding the school-year in which you wish to attend Fountainview Academy. You may apply earlier, or if you applied for a previous year and would like that application to be considered in the up-coming school year, then you need to contact our office to “refresh” your application after November 1st.

Every year some applicants are accepted during the months of June, July and August. So, while applying early is definitely ideal, it is never too late to apply. Openings often come due to accepted students’ change of plans.

When will I receive an answer?

Beginning in February or later, the Admissions Committee begins meeting periodically to review completed applications. Some applicants will receive an early acceptance. Most applications will be forwarded to our General Admissions Meeting around the middle of April. To guarantee that your application will be discussed at the General Admissions Meeting in April, all of your application items (as listed above) must be submitted to the Fountainview office by the third Wednesday in February. Otherwise admissions decisions will likely be made in May, June, or July. Please contact our office to verify that all required items have arrived – we cannot be responsible for contacting applicants regarding missing items.

Accreditation

Fountainview Academy is a Group 4 school and offers a college-prep academic program certified by the British Columbia Ministry of Education. Graduates receive the provincial diploma, the “Dogwood Certificate”.

Transfer Guide

In order to graduate in British Columbia, students transferring to Fountainview Academy in grades 11 or 12 from another program or from a home school setting must have their previous coursework evaluated to establish graduation credits. The principal will typically perform this evaluation during the admissions process. In some cases, these students will have coursework from the grade 10 level that needs to be made up in order to fulfill the graduation requirements. Most students will need to complete this coursework during the summer. Please contact the principal for details and arrangements.

International Students: Due to British Columbia Ministry of Education requirements, students whose courses have not been taught in either English or French for grades 10 and 11 may not enter Fountainview Academy for just grade 12 and earn a BC Dogwood Diploma (graduate certificate). We would encourage students who have not been educated in either English or French to apply to Fountainview Academy for either grade 10 or 11.

What academic records are needed?

We need a transcript or report card(s) showing all grade 9-12 courses that you have already completed, with grades (where applicable).  This should also include any high-school courses taken before grade 9 (for example, some students take Algebra 1 in grade 8).  If you are unsure about a particular course, it is safer to send it just in case.

We also need a list of courses you are currently taking, or will take before coming to Fountainview, with your current grades (where applicable).

If you are homeschooling, and do not have a school which can generate academic records for you, your parent can produce a list of courses and grades to send us (email is fine).  If your homeschool does not use grades, just let us know that.

What is the Duolingo English Test?

The Duolingo English Test combines an English proficiency test with a brief video interview. Duolingo’s technology and format allows applicants to complete the test at any time or place, as long as they have Web access. For more detailed information about the Duolingo test please click here. Once you have taken the test you will need to share the score with us.  To find out how to share the results click here.

How does the admissions interview work?

The interview is usually done via Skype or FaceTime.  When these are not available, it can be done by phone.  The purpose of the interview is for us to get to know the applicant and for the applicant to get to know us.  This is to help both of us determine whether the applicant would be happy and successful here.  The interview usually takes an hour or so.

The applicant needs to do the interview alone.  Parents, interpreters, or other people should not be present in the room while the interview is happening.  After the interview, we often like to speak with a parent (if they are available), and give them an opportunity to ask questions as well.

How does the admissions committee decide on an application?

What the committee is seeking to determine is compatibility.  In other words, we’re doing all that we can to try to determine how happy and successful each applicant is likely to be in our program.  We gather information through the application and essay submitted by the applicant, through confidential references from people who are familiar with the applicant in a variety of settings, through academic records, and through a careful, thorough interview with the applicant.  All of this information is brought to the Admissions Committee.

Having done our part to gather the clearest picture we can, we pray often and earnestly that God will help us to assess the information accurately.  Because there will always be much that we do not know, we also pray that God will redirect our conclusions if He sees that a different conclusion is better than what we are able to reach from the information we are able to gather.  Working together with Him in this way, we assess each applicant’s likelihood of thriving here.

The committee then seeks to fill our openings with the applicants who are most likely to thrive.  The number of openings is limited, and depends on the number of students who graduated in the previous year, the number of students not returning from the previous year, the number of open rooms in each dormitory, and the number of students that can be accommodated in each class.  The number of applications that Fountainview receives is generally far more than the number of spaces available, which means that not all applicants can be accepted even if their compatibility is high.

Recognizing this, the Admissions Committee considers the compatibility level of an application.  If the compatibility is low, the application will be denied.  If the compatibility is high enough, the committee must weigh the number of applications likely to be received, the typical compatibility levels of applications, and the number of spaces available.  In some cases, the committee recognizes that there will be enough applications of higher compatibility to fill all the available spaces – which means the applicant under consideration is not going to receive a spot even though they are compatible enough.  In that case, there are two options: the most compatible of these applications are placed on a waiting list.  This means that they are an acceptable applicant, but do not currently have a spot.  If a spot opens up, the names on the waiting list are all considered and one is chosen to be offered the open spot.  If they decline, then another applicant from the waiting list will be offered a spot.  Applicants are informed when they are placed on the waiting list, and can ask to be removed from the list at any time (for example, if they have decided to commit to a different schooling plan).

The other outcome for compatible applications for whom there will not be enough space is for the application to be denied.  Unfortunately, the committee does have to deny some (sometimes numerous) compatible applicants because we simply will not have enough space to accommodate them.  Please note that in this situation, the committee has already considered whether there is a reasonable chance that enough space will open up (through accepted students pulling out) to justify placing the applicant on the waiting list.

Considering the thorough and prayerful process we go through in assessing and considering each application, the decision of the Admissions Committee is final – appeals to admissions decisions are not considered.  If an applicant or parent of an applicant has information they feel would be helpful in the admissions decision, they should share this information during the application process.  It is common (and reasonable) for applicants and/or their parents to feel that their compatibility level is as high as can be, but there are many applications and the majority of them feel this way.  The responsibility to assess this lies with the Admissions Committee, and we take that responsibility very seriously and put much time, effort, thought, and prayer into it.  We regret that some applicants must be disappointed with the results.

Additionally, due to the sensitive and confidential nature of the process, Fountainview Academy does not provide specific information on the pieces of the picture that went into the evaluation process.  Denial letters describe the general situation of there being more applications than anticipated available spaces, but we do not provide reasons why a particular application was denied.  If there are serious concerns with an applicant, such as the physical or emotional safety of the applicant, we may find the necessity of communicating with the parents to ensure they are aware.